The Mail Triage application is a chargeable service offered by The Layer. Should you require any further details, please contact us.
Mail Triage brings all your customer emails together into a central location. This helps you make sure all emails are responded to, and reduces the chance of duplication of work.
Accessing Mail Triage
Access the feature via the Apps button at the bottom of the screen.
You'll see the Triage Inbox. Click an email subject to view the message.
The Actions menu allows several actions to be performed.
Creating a case from Mail Triage
Selecting Create Case from the Actions menu will allow to to create a case, and will auto-populate a number of fields based on the email selected
The company name has been populated, as the sender's email address has been matched to a contact in this company record.
The email subject header has also been pulled through. The case owner will always default to the person logged in and creating the case. The case contact is taken from the sending email address. The body of the email is detailed in the description box.
These fields can all be amended and values overwritten if required.
Upon clicking Create Case you'll be asked if you want to open the case.
Hiding or restoring a message
Clicking Hide Message will remove the message from the inbox view.
You can also hide messages in bulk. This can be used in conjunction with the Subject search function to remove certain repeat messages.
Click Show Hidden in the top-right to display all previously-hidden messages.
You can Restore Message if required.
Hiding case response emails automatically from Mail Triage
After case creation, subsequent customer responses can cause clutter in the Mail Triage app.
It's possible to hide these by accessing Settings - Mail Agents.
Locate the mail agent assigned to Mail Triage. This address is indicated by a green tick in the Triage column.
Click on the mail agent, navigate to Mail Triage Options and check the Enable Case Reference Purge box. This will cause any emails with a case reference number in the address to be hidden from the Triage Inbox view. This will also stop the duplication of cases for when response emails come through to the triage address.
Ignoring specific senders
To exclude a specific sender from the Triage Inbox, select Ignore Sender from the Actions menu for that email.
Should you wish to review this list at any time you are able to access this by selecting the manage exceptions list.
To view all excluded senders, click Manage Exceptions.
Enter an address or partial address in the Match Pattern field and click Add Sender to add a new exception.
An exception can be removed with the X button.
Automatic responses
It's possible to configure automatic response to emails coming into the Mail Triage inbox. Please check this guide for details.
Suppress Auto-Responses from External Platforms
The X-Auto-Response-Suppress is a type of tag contained within the header of an email. This is used to prevent automatic responses from being generated by email systems.
When this header is included in an email, it signals to the receiving email client or server that it should suppress all types of automatic responses that could be triggered by the email.
This includes:
Out of Office or vacation replies
Delivery receipts
Read receipts
Non-Delivery Receipts (NDR)
Other forms of automatic acknowledgments
The Mail Triage Service on The Layer will detect these tags on incoming emails; where auto-responses have been activated to send from Mail Triage as per the section above, Triage will not send an auto-response to these email types.
You can view your received auto-responses at any time with the Mail Triage App:
From here, you can manage your ignored auto-responses as per any other email in Triage:
